Submit your data to EarthChem via the EarthChem Library


1. Prepare Your Submission Using Data Submission Templates

Data can be contributed in any format, but needs to be documented with relevant information regarding the analytical data quality and sample provenance, following the Editors' Roundtable's Recommendations for the Publication of Geochemical Data.

We strongly recommend the use of data submission templates found at http://www.earthchem.org/data/templates. Templates are available there for various data types such as bulk elemental analysis (majors, traces), bulk isotope analysis, mineral analysis (in-situ analysis), and melt inclusion analysis. If a template does not yet exist for your data type, you may edit an existing template to fit your needs or contact us at info@earthchem.org.

Best Practices for Preparing your Dataset:

  • Use the IGSN (International Geo Sample Number) to identify samples. Obtain IGSNs by registering samples in the System for Earth Sample Registration (SESAR).
  • When registering samples with IGSNs, please include latitude and longitude information. If this was not recorded at the time of collection, please use an application like Google Maps to get a best estimate of the coordinates. If it is impossible for you to include lat/lon information, we ask that you send us a note explaining why. Including coordinate information is very important in order to map and visualize the samples.
  • Include as much documentation as possible, for example, cruise names, related publication DOIs.
  • Make sure the dataset is in final form – the EarthChem Library is a long-term repository, treat the dataset submission like a journal article submission. If your dataset needs to be changed in the future for any reason, we can publish a new version of it, rather than editing the existing dataset.

 2. Submit Your Dataset

To submit the dataset, you will go to www.earthchem.org/library, navigate to the Contribute tab, and complete the submission form. The form will ask for the following information.

  1. GeoPass account and password 
    GeoPass provides you with sign in credentials (email and password) for IEDA data systems, including the EarthChem Library, SESAR, and Geochron. If you have a GeoPass account, you only need to login once to access any of the IEDA systems that require authentication. More information at http://geopass.iedadata.org
  2. Award information
    If your dataset was funded by an Award (e.g. from NSF or NASA), we recommend entering the Award number(s) into the EarthChem Library. This will allow tracking of datasets by Award number and help to show compliance with Data Management policies of funding agencies.
  3. Dataset Title
    The best practice is to describe “what” and “where” in the title
    e.g. Gakkel Ridge basalt melt inclusion and mineral chemistry.
  4. Dataset Language
    Choose from the dropdown list of common languages.
  5. Dataset Type
    Choose from the dropdown list of dataset types. Most submissions will fall under the category “Dataset.”

    •    Collection
    •    Dataset
    •    Event
    •    Image
    •    Interactive Resource
    •    MovingImage
    •    Physical Object
    •    Service
    •    Software
    •    Sound
    •    Still Image
    •    Text 

  6. Dataset Creator (authors)
    Best practice is to format as: Last1, First1; Last2, First2 
    e.g. Shaw, Allison
  7. Abstract/Description
    Provide a brief description of the dataset.
    Best practice: keep the description to 3-5 full sentences. Describe the measurements, location, and purpose of the dataset. Include relevant keywords, such as the geographic area or cruise or field program name.
    e.g. This dataset presents analyses of volatile, major, and trace elements for a suite of glasses and melt inclusions from the 85 degrees E segment of the ultra-slow spreading Gakkel Ridge.
  8. Subject/Keywords
    Provide up to five non-geographic keywords to be used for searches. (Geographic keywords are listed in a different field.)
    e.g. volatiles, ultra-slow spreading ridges, mantle melting, CO2 fluxes
  9. Related Publication Citation(s)
    e.g. Shaw, A. M., M. D. Behn, et al. (2010). "Deep pooling of low degree melts and volatile fluxes at the 85 degrees E segment of the Gakkel Ridge: Evidence from olivine-hosted melt inclusions and glasses." Earth and Planetary Science Letters, 289(3-4): 311-322.
  10. Primary Publication DOI (Digital Object Identifier)
    Choose the most relevant publication and enter the DOI. Only one DOI is permitted, if necessary you can include multiple DOIs in the field above (Related Publication Citation(s)).
    e.g. doi:10.1016/j.epsl.2009.11.018
  11. Dataset DOI 
    Datasets submitted to the Library receive a permanent DOI on the date of release. If you do not want a DOI associated with your data submission, check the box here. 
    An example of a dataset DOI assigned by IEDA is: doi:10.1594/IEDA/100004
  12. Spatial Coverage
    Select the appropriate spatial coverage from the dropdown list:
    •    Space/Planetary
    •    Global
    •    Regional
    •    Other
  13. Geographic Keywords 
    Provide appropriate geographic keywords for searches
    e.g. Gakkel Ridge, Arctic Ocean
  14. Dataset file 
    Have the final version of your dataset file ready on your local machine.
  15. Dataset Release Date
    The default is a dataset that is immediately available. If this is not the case, chose a release date using the calendar widget. Best practice: the maximum date in the future is two years forward from the date of dataset submission. If a dataset is not released yet, its metadata will be available and searchable in the EarthChem Library. This allows investigators to submit datasets in compliance with Data Management policies of funding agencies without releasing the actual data immediately.

When you are ready to submit, go to http://www.earthchem.org/library

  1. Navigate to the Contribute tab
  2. Sign in to GeoPass
  3. Complete the submission form
  4. Upload your file(s)
  5. Click “submit”

You should receive an email from info@earthchem.org when the dataset is received and when the dataset DOI has been assigned and the dataset becomes searchable in the EarthChem Library.